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Contents

Emergency

The emergency telephone number in Sweden is 112. For help with minor incidents, please contact the university security service by dialing the internal number 4200.

Health issues

In a medical emergency call 112. For 24 hour (non-emergency) medical information call 08 320 100 or go to www.vardguiden.se but this information is in Swedish only.

Health centers (Vårdcentral/akutmottagning)

There are two types of health centers for general health care (vårdcentral) and for very urgent health care (akutmottagning). In a medical emergency call 112. These helath centers are where you can see a doctor or nurse. You can find your nearest local health center by calling 08 320 100 or by selecting "Hitta vård och omsorg" on www.vardguiden.se, clicking on "Vårdcentral" (or "Akutmottagning" for very urgent (but non-emergency) health issues) and selecting the district where you live under "Var?". It is a good idea to call your health center before visiting them, but sometimes you will be connected to an answering service which is in Swedish only.

Child health centers (Barnvårdscentral)

In a medical emergency call 112. For non-emergency child health care, you should contact your nearest child health center (barnvårdscentral). You can find your nearest child health center by calling 08 320 100 or by selecting "Hitta vård och omsorg" on www.vardguiden.se, clicking on "Barnvårdscentral" and selecting the district where you live under "Var?". It is a good idea to call your health center before visiting them, but sometimes you will be connected to an answering service which is in Swedish only.

Maternal health centers (Barnmorskemottagning)

In a medical emergency call 112. For non-emergency maternal health care, you should contact your nearest maternal health center (barnmorskemottagning). You can find your nearest maternal health center by calling 08 320 100 or by selecting "Hitta vård och omsorg" on www.vardguiden.se, clicking on "Barnmorskemottagning" and selecting the district where you live under "Var?". It is a good idea to call your health center before visiting them, but sometimes you will be connected to an answering service which is in Swedish only.

Dental health (Tandvård)

For dental emergencies contact Folktandvården Akutmottagningen (08 123 156 80). This dental health center is open to everyone from 07:45 to 20:30 everyday. It is located at Polhemsgatan 48. For non-emergency dental care, please contact Folktandvården(020 687 5500) for advice.

Fire safety

If the fire alarm sounds (or an alarm which you think might be the fire alarm), leave the building immediately by the nearest safe exit. Do not use the elevators. Wait on the grass area outside the main entrance to Geovetenskapens hus. Do not re-enter the building unless you are told that it is safe to do so. Dial 112.

Employment contracts (Anställningsbeslut)

Your employment contract is a signed agreement between you, the Department (normally represented by the Head of Department) and whoever is providing the funds to pay your salary (e.g. Vetenskapsrådet, Stockholm University, EU, KVA, ...). Normally, even if your funds are not provided by Stockholm University, you will be an employee of Stockholm University. Normally, you will receive an employment contract from Monica Rosenblom when you begin your employment. Should you need this earlier, please contact Monica Rosenblom providing your name, your current address and your date of birth.

Salary (Lön)

Your salary is paid into your bank account no later than the 25th of every month by Stockholm University. If you have questions about the adminstration and payment of your salary, please contact Monica Rosenblom. Salary negotiations occur at the beginning of your employment and thereafter you can negotiate your salary in connection with a normal pay increase. These occur at intervals of 1-2 years. If you wish to discuss your salary, you should contact the Head of Department (Martin Jakobsson).

Work/residency permit (Arbete- och uppehållstillstånd)

Your first step to getting your work and/or residency permit is at the Migration Board (Migrationsverket). Their web address is www.migrationsverket.se.

Bank account

You will need (1) a proof of identity (personbevis) from the Tax Office (Skatteverket), your passport and your employment contract to open a bank account and obtain a credit card in Sweden.

ID number and ID card (personnummer och ID kort)

Your first step to getting your ID number and ID card is at the Tax Office (Skatteverket). Their web address is www.skatteverket.se.

Travel expenses (Reseräkning/traktamente)

You can arrange reimbursement for travel expenses using a program called "HR-plus" which is. Unfortunately this program is only available in Swedish. To use HR-plus, please do as follows:

  • Before you connect to HR-plus, you should tape the receipts from your journey for all expenses except for food to as many blank sheets of A4 paper as you need. You also need to know the account details ("enhet" and "projekt" for the account from which you wish to be reimbursed. You can get this information from Monica Rosenblom
  • Choose between "HR-plus, intern inlogging" if you are at the university or "HR-plus, extern inlogging" if you are at home.
  • You may then be asked to enter your SUKAT user name (användarnamn) and password (lösenord) (How do I get a SUKAT user name and password?).
  • Ensure that "Mina sidor (min_info) is selected and click on the button which is labelled "Logga in".
  • Select the folder which is labelled "Reseräkningar".
  • Select the file which is labelled "Resenärsuppg./Ny reseräkning".
  • Click on the button which is labelled "Välj aktuell befattning - klicka sedan här för att registrera reseräkning".
  • Select the type of journey (Resetyp) from the menu. You should select "Inrikes" if you have only travelled within Sweden or "Utrikes" if you have travelled abroad.
  • Enter the number of A4 sheets with receipts taped to them in the box labelled "Antal bilagor".
  • Enter the purpose of your journey (e.g. Conference, Excursion) in the box labelled "Resans syfte".
  • Click on the button labelled "Nästa/spara".
  • In the column labelled "Institution" enter "464".
  • Enter the account details you got from Monica Rosenblom in the columns labelled "Enhet" and "Projekt".
  • In the column labelled "%-fördelning" enter "100".
  • Click on the button labelled "Nästa/spara".
  • Enter your point of departure (Avreseort), e.g. "Stockholm".
  • Enter your destination (Destination), e.g. "Edinburgh".
  • Enter the date (Avresedatum) and time (Klockslag) when you departed from your home, e.g. "101225" and "06:00".
  • Enter the date (Avresedatum) and time (Klockslag) when you departed from Sweden, e.g. "101225" and "09:00".
  • Click on the button labelled "Nästa land/spara".
  • Select the next country you visited after departing from Sweden, e.g. "Storbritannien o Nordirl.".
  • Enter the date (Ankomstdatum) and local time (Klockslag - lokal tid) when you arrived in this country, e.g. "101225" and "11:00".
  • Enter the date (Avresedatum) and local time (Klockslag - lokal tid) when you departed from this country, e.g. "110101" and "09:00".
  • If you travelled to a second country click on the button labelled "Nästa land/spara" and repeat the above two stages. If not, click on the button labelled "Hemkomst".
  • Click on the button labelled "Nästa land/spara".
  • Enter the date (Ankomst till Sverige) and time (Klockslag) when you arrived back in Sweden, e.g. "110101" and "13:00".
  • Enter the date (Hemkomstdatum) and time (Klockslag) when you arrived back at your home, e.g. "110101" and "15:00".
  • Click on the button labelled "Nästa land/spara".
  • For each date, check the appropriate box for any breakfast (frukost), lunch (lunch) or dinner (middag) you have not paid separately (e.g. if breakfast was included in the overnight price at your hotel, or if you taken out to dinner by friend/colleagues). Please use the left hand three columns only. If you have paid for all meals separately click instead on the box after the text: "Jag har betalat alla måltider själv".
  • If you have taken holiday during your trip, enter the first and last dates of this holiday in the boxes labelled "Fr.o.m." and "T.o.m." under the heading "Avbrott förrättning del av dag".
  • Click on the button labelled "Nästa/spara" at the top of the page.
  • For each of your expenses in Sweden, select type of expenditure (Typ av kostnad). Common expenses include taxis (Taxiresor) and other types of public transport to/from the airport (Tåg, t-bana, färja, buss inrikes), enter the amount (Belopp) and click on the button labelled "Spara".
  • Click on the button labelled "Nästa land/spara".
  • For each of your expenses in the next country you visited, select type of expenditure (Typ av kostnad), enter the amount (Belopp) and click on the button labelled "Spara".
  • Click on the button labelled "Nästa land/spara".
  • Check the summary (Sammanställning av reseräkning) and click on the button labelled "Nästa land/spara".
  • Click on the button labelled "Skriv ut" to print out your travel claim. When you have finished and logged out from HR-plus, you need to sign this printout and take it with your receipts to Monica Rosenblom.
  • Click on the button labelled "Sänd för attest".
  • Click on the button labelled "LOGGA UT" to exit HR-plus. Remember to take your signed travel claim and receipts to Monica Rosenblom!

Travel advance (Reseförskott)

You can arrange to borrow money from Stockholm University for travel expenses. You should contact Monica Rosenblom at least 1 month before you need the money. After your journey, you must be able to provide receipts for the money that you have spent. If you cannot provide receipts you will need to pay the money back to the University.

Research grants (Forskningsanslag)

When you apply for research money (e.g. from the Swedish Research Council), you should contact Monica Rosenblom for help completing your budget (which must follow a university protocol). When you have finished your application, you should contact the Head of Department (Martin Jakobsson), who usually needs to sign your application. You should then provide Monica Rosenblom with a copy of your application. If you are funded, your funding body will send you a contract which you and normally the Head of Department need to sign. You must then provide Monica Rosenblom with a copy of the signed contract so that she can set up an account in to which your funds can be paid. Monica Rosenblom will then provide you with a project number, which you will need to quote when you need the Department to pay invoices on your behalf or if you need to make a claim for reimbursement of expenses which you have paid yourself. In most cases, overheads will be debited from this money. This is to help cover the costs of administration, infrastructure (e.g. your office, printing) and some consumables (e.g. photocopying). Unfortunately, we cannot waive overheads, even for small projects.

Invoice/s (Faktura/or)

Invoices to be paid by us

If you receive an invoice which should be paid using your research money or other funds which are administered by the Department, please complete as much as you can of the form entitled "NYUPPLÄGG/ÄNDRING SVENSK LEVERANTÖR" (if the supplier is based in Sweden) or "NYUPPLÄGG/ÄNDRING UTLÄNDSK LEVERANTÖR" (if the supplier is based abroad). You can access these forms by clicking here for a Swedish supplier or here for a foreign supplier. Thereafter send this form to Monica Rosenblom by e-mail together with the invoice and the number of the project from which funds should be taken. If an invoice comes directly to the Department, which should be charged to one of your accounts, you will be sent a copy of this invoice by e-mail for approval. Please do this promptly and provide the number of the project from which funds should be debited if requested.

Invoices to be paid to us

If you need the Department to send an invoice on your behalf (e.g. to students for an excursion, to researchers for analytical work, ...), please complete as much as you can of the form entitled "NYUPPLÄGG/ÄNDRING KUND" which you can access by clicking here and thereafter send it to Monica Rosenblom by e-mail together with the amount which should be invoiced for and the number of the project which should be credited.

How to buy things/instruments you need for work (Hur vår vi handla)

Direct procurement (Direktupphandling)

When the price is between 5 000–284 000 SEK you have to use already existing agreements (lokala avtal eller ramavtal) or do a direct procurement. Those agreements (ramavtal) are special for purchasing authorities e.g. departments, university etc (avropa.se) or local for Stockholm University (website SU). It is not easy to find if you do not speak Swedish, please contact Runa Jacobsson if you need help. A direct procurement can be done by advertising (10 days) or by requesting a quote from multiple companies. You can do it by phone or e-mail. Remember to save the documents you have collected for a purchase. When the invoice is to be paid the documents will be asked for. 5 000–50 000 SEK ask for two quotes 50 000–100 000 SEK ask for three quotes 100 000–270 964 SEK advertise

(Svenska) När inköpsbeloppet ligger mellan 5 000–270 964 SEK ska man antingen använda ramavtal eller lokala avtal om sådana finns eller göra direktupphandling. Ramavtal kan även användas vid inköp för högre belopp. Ramavtal gäller för statliga myndigheter (avropa.se). Stockholms universitet har egna lokala avtal som man kan hitta under upphandling på SUs hemsida. En direktupphandling kan ske genom annonsering (10 dagar) eller genom att man skickar en förfrågan om offert till tre olika företag. Offert kan begäras in via e-mail eller telefon. Kom ihåg att spara de underlag ni samlat in inför ett inköp. I samband med att fakturan betalas kommer redovisning av underlaget att krävas in. 5 000–50 000 SEK begär två offerter 50 000–100 000 SEK begär tre offerter 100 000–270 964 SEK annons

Simplified procurement (Förenklad upphandling)

For purchase >270 964 SEK you have to do a simplified procurement. Contact Runa Jacobsson or phone 4742

(Svenska)För inköp >270 964 SEK måste förenklad upphandling göras. Kontakta Runa Jacobsson eller ring 4742

Open procurement (Öppen upphandling)

For purchase >1 169 378 SEK you need permission from the head of administration at Stockholm University (rektor’s office). Contact Runa Jacobsson or phone 4742

(Svenska)Vid öppen upphandling > 1 169 378 SEK måste tillstånd från förvaltningschefen erhållas. Kontakta Runa Jacobsson eller ring 4742

Supplier/s (leverantör/er, see also 'purchasing')

Travel

Stockholm University's travel agent is VIA travel who are open weekdays from 8 a.m. to 5 p.m. and can be contacted by telephone (08-55523781) or e-mail (su@viatravel.se).

Consumables

SU butiken can provide you with most office and laboratory consumables. The shop is located in the basement of the Arrhenius Laboratory. To use SU butiken, you need an account number. You can apply for an account number if you have research funds by selecting "Kundnummeransökan" on the SU butiken webpage. In addition to your personal details, enter "Stockholms universitet" as "Organisationens namn", "464" as "Inst. nr.", your project numbers under "Enhet" and "Projekt". Leave "Aktivitet", "Kostnadsbärare" and "Organisationsnummer" blank. Enter "monica.rosenblom@geo.su.se" and NOT your own e-mail address under "E-post"!

Computing hardware

Computers, printers, scanners, data projectors, digital cameras, etc., are purchased through Stockholm University. You will be asked to enter your SUKAT user name (användarnamn) and password (lösenord) (How do I get a SUKAT user name and password?) to access this webpage. Please contact Arne Lif or Björn Eriksson if you need help purchasing computer hardware.

Computing software

The Department has licenses for a wide range of software. Before purchasing software, you should contact Arne Lif to check if the Department has the software you need or an equivalent. Software that is not available at the Department can be purchased through Stockholm University. You will be asked to enter your SUKAT user name (användarnamn) and password (lösenord) (How do I get a SUKAT user name and password?) to access this webpage. Please contact Arne Lif or Björn Eriksson if you need help purchasing computer hardware.

Telephone (telefon)

The Department provides an office telephone (not a mobile telephone). Please contact Dan Zetterberg if you have problems with your telephone. Telephone numbers to all staff members are listed on our web site (www.geo.su.se) under "Personnel".

Keys and access cards (Nyckel och kort)

The Department provides keys and access cards to various parts of our building and to some neighbouring departments. Please contact Dan Zetterberg if you have problems with your keys or access cards, or if you need to arrange for a key or access card for a student or a visitor.

Photocopier/Printer (Kopiator/skrivare)

The Department provides 1 black and white and 1 colour photocopier/printer. These are located on level 2. To get connected and to request a copy card ("kopieringskort") contact Arne Lif. Please contact Arne Lif to report problems with either of these machines.

Field equipment (Fältutrustning)

You can borrow field equipment (mainly for teaching), including geological hammers, safety glasses, waterproof mapping cases, compass-clinometers, rock drills, etc. from the Department and should sign this equipment out and in with Dan Zetterberg. You are responsible for damage to items signed out in your name.

Digital camera, data projector, laptop (Digital kamera, dataprojektor, bärbar dator)

You may borrow a digital camera, data projector and/or laptop from the Department. Please contact Arne Lif if you need to borrow any of these items. You are responsible for damage to items signed out in your name. If you are teaching in the Geoscience Program, you can also borrow a data projector or laptop from the Department of Physical Geography and Quaternary Geology. You can reserve a projector by clicking here (user: boka, password: projektor) or a laptop (for teaching) by clicking here (user: boka, password: bärbar).

Instrumentation (utrustning)

The Department houses a wide range research instrumentation and sample preparation facilities. More information is available on our web site (http://www.geo.su.se www.geo.su.se) under "Utrustning". There is an electron microprobe at Uppsala University (contact: Valentine Troll) and their is an ion microprobe at the Swedish Museum of Natural History (contact: Martin Whitehouse).

Internet (internet)

Please contact Arne Lif or Björn Eriksson for help getting connected to the Internet from your office.

E-mail (e-post)

You will automatically get an e-mail address when you get a SUKAT account (How do I get a SUKAT user name and password?). For setting up your e-mail program to send and receive mail, Stockholm University uses an IMAP server to handle incoming mail (mbox.su.se) and an SMTP server to handle outgoing mail (smtp.su.se). You logon to both of these servers using your SUKAT user name and password. You should enter port 993 for the incoming server and port 465 for the outgoing server. Both servers require an encrypted connection (SSL). If you need further help please contact Arne Lif or Björn Eriksson. Support is also provided by IT and media who can be reached by calling the internal telephone number: 1999.

Remote access

You can access most of the univeristy's online services from home. Usually, you are asked to enter your SUKAT user name and password. (How do I get a SUKAT user name and password?). If you need help, please contact Arne Lif or Björn Eriksson.

Library (biblioteket)

The Geosciences Library is in building U. It is staffed during working hours. The librarian can assist you with finding and borrowing books/journals. You can access a wide range of e-journals and electronic databases from the library's webpage which is at (www.sub.su.se). Information is provided in both Swedish and English.

Information meeting (Informationsmöte)

General information is given by the Head of Department (Martin Jakobsson) in the coffee/lunch room which is situated on level 4 of building S at 2.30 p.m. on Mondays ("Måndagsfika"). Coffee and cakes are served. Most information is also sent to you by e-mail, but you should nevertheless attend the Monday meeting whenever possible.

Who decides? (Vem beslutar?)

Internal decisions regarding Departmental policy are generally made by the elected Department Board. The Department Board meets about once per month. All employees have the right to request that an agenda item is raised at a Department Board meeting. Agenda items must be submitted to Monica Rosenblom at least 10 days before the meeting. You will be reminded of coming board meetings at the weekly information meeting. Agenda items arriving later may be included at the board's discretion. The minutes of each Department Board meeting are published on the notice board on level 2 after the protocol has been signed. They are also read at the next weekly information meeting.

Who's responsible? (Vem ansvarar?)

Ultimately, the Head of Department is responsible for much of the Department's day-to-day operation. However, a number of responsibilities are delegated to other employees. For a list of areas of responsibility and the relevant contact person please click here.

Seminars (Seminarier)

Seminars are announced on our notice boards, by e-mail and at the weekly information meeting. Please contact the person responsible for the seminar series if you wish to suggest or give a seminar. This rotating position, so come to the weekly information meeting to find out who is currently organizing our seminars.

Booking lecture theatres, teaching and meeting rooms

Most lecture theatres and teaching rooms are located in buildings U and Y. Booking is administered by the Department of Physical Geography and Quarternary Geology. Please send your request (or your course plan if you need to book rooms for an entire course), noting whether you need a lecture theatre or a teaching room and for how many students, by e-mail to lokaler@natgeo.su.se. There is a calender outside the computing room (building R, level 3, room 338) and the rock/microscopy laboratory (Arrhenius building, level 5, room A528: accessed via a bridge from building S, level 4). Use this calender to book this room. There is a student code to access this room (please request this code from Dan Zetterberg. The meeting room is situated opposite the rock/microscopy laboratory and also accessed via the bridge from building S, level 4. There is also a calender which you can use to book this room.

Science communication (Vetenskapskommunikation)

Geo- och miljöforum coordinate science communication efforts across the Section of Earth and Environmental Sciences. If you are intrested in getting involved, please contact Malin Stenberg.

Website (hemsida)

The department's website is at www.geo.su.se. The site content is maintained by Inês Jakobsson, who should be contacted by e-mail if you notice errors or if you wish to make an announcement on the front page of the website. The site platform is maintained by Björn Eriksson.

SUKAT

You need a SUKAT account to get an e-mail address and to access some of the university's online resources. To get a SUKAT account, please contact Dan Zetterberg providing your name, date of birth (or Swedish ID number) and room number.

Gender equality

Stockholm University is an equal opportunities employer and study place.

More information for students

The following information is specifically for students:

Disability

If you suffer from any kind of disability, please contact the Student Disability Service to find out what support is available. This service can be contacted by e-mail (handikappservice@sb.su.se).

Student Health

Studenthälsan provides medical and psychological support and advice. Support is particularly directed towards health issues relating to your studies. Som student får du också tillgång till viss förebyggande hälsovård och stöd i studiemiljöfrågor. More information is available at www.studenthalsanistockholm.se.

GÄR

GÄR is the student organisation which represents the intrests of students reading Geosciences of Geology. More information about GÄR is available here.

E-mail

Students can get an e-mail address and password at the Student Center (Studentcentrum) on the entry level of building A.

Mondo

Mondo is Stockholm University's learning environment. More information is available at www.mondo.su.se.

Study guidance and Directors of Studies

Elisabeth Däcker can provide you with study guidance and help you with administrative questions relating to your studies. se Otto Hermelin is the Director of Studies for candidate education at IGV. Volker Brüchert is the Director of Studies for Masters education at IGV.

Courses

Courses given by IGV are listed under "Utbildning" at www.geo.su.se.

Harassment

Harassment is not tolerated at IGV. If you experience harassment, contact any member of staff.

Keys and access cards

Dan Zetterberg can help you if you need a key or an access card, but you need to have written authorisation from your course leader at IGV.

More information for PhD students

More information specific to PhD students is available in the PhD Student Handbook (PDF). You should read this handbook if you are PhD student or if you are supervising a PhD project.

More information for all employees

More information for employees at Stockholm University is provided by Personalbyrån. This is available in Swedish and can be accessed here (PDF).

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